4. Lectures

4.1. Lecture

A Lecture is the simplest form of event within Indico. The following modules can be found in a lecture:

  • General settings: Set the general settings of the conference
  • Material: Attach material to the lecture (slides, videos etc.)
  • Participants: You can add all the participants for the Meeting or you can open the participation so users can apply for it
  • Evaluation: You can set an evaluation form to be completed by the participants
  • Protection: Set the access protection of the lecture
  • Tools: Where you can set alarms, lock/delete/clone the lecture, etc.
  • Logs: List of all the actions performed on the whole of the lecture

4.2. Creating a Lecture

If you have the correct access rights within a category, you can create a new lecture by clicking on Create event then Lecture from the blue top bar. You will be presented with a form similar to that for a Meeting. You will need to choose a category in which to create your lectures, then the basic information; you can choose the default style in which the Lecture will be displayed (See Lecture Display Area). Set the access protection and click on Create lecture; you are done. You will be redirected to the Lecture Management Area.

4.3. Lecture Management Area

The Management Area allows you to control the different parts of your lecture. The following sections will show all the options in the Lecture Management Area.

4.3.1. General Settings Management

In General settings, you can: edit the title, place, start/end date, timezone, default style (see Lecture Display Area ), visibility (see General Settings for conferences), event type, keywords. You can add a description to your lecture, a support email and its caption (which will appear on the event page), organizers and a short display URL (used as a shortcut to the lecture’s event page). You can also add or remove speakers.


Clicking on the button Switch to event page will take you to the home page of your event.

4.3.2. Material

You can add material to the lecture, by using the Material menu, and the link Add Material. You can then enter the name and description of the material.


The material can be files or links. You also protect the material to control who has access to view it.

4.3.3. Chat room

If the Indico administrators have enabled the chat room module, you can create chat rooms for your lecture.

For more information, see Chat room service.


4.3.4. Video Services

If the Indico administrators have enabled the Video Services functionality, you can have access to the Video Services option. The tabs in Video Services are:

  • Videoconferencing: Set up a videoconference
  • Recording request: Once you’ve set up the location of the lecture, you can do a recording request. You will be presented to a form to complete and you will need to ensure that all speakers have given their permission to have their talks recorded.
  • Webcast request: You can do a webcast request. You need to complete a form, select a room capable of webcasting and ensure that all speakers give their permission to have their talks webcasted
  • Managers: Here you add video services managers and managers for individual systems

For more information, see video_guide.

4.3.5. Participants

You can view here a list of all the participants. One can add or remove participants (as a manager), mark as present/absent, ask for excuse, send email, export the list of participants to Excel, among other options.

For more info see Meeting participants.

4.3.6. Evaluation

You can set an evaluation form to be completed by the participants. There are four tabs in this option:


  • Setup: Where you set the basic details, such as evaluation start/end date, max. number of submissions etc. You enable and disable the form by clicking on Show/Hide. You also have special actions, such as export or import the evaluation etc.
  • Edit: This is where you create the evaluation form. You can add a textbox, textarea, password, select, radio or checkbox question.
  • Preview: This shows you a preview of your evaluation form. Feel free to try it, any form submitted from here will not be taken into account.
  • Results: Results of the evaluation

For more on the evaluation process, go to Event Evaluation

4.3.7. Protection Management

Protection Management in a lecture is the same as that in a Meeting. There is Modification Control, Domain Control and Access Control. When adding to the Access and Modification lists, you can also add Groups of users if any have been defined by Administration.

Modification Control Only the managers listed in the modification control, the creator of the lecture, and any administrators can access the Management Area of the lecture. However, you can add a Modification Key which means anyone with this key can modify the lecture without logging in.


Access Control When the lecture is public, anyone can view the lecture . When the lecture is private, only those in the access list, lecture managers, and administrators can view the lecture. When it is inheriting, it has the same access protection as its parent category. Changing the access protection of its parent category will change the access protection of the lecture.

If the lecture access is PRIVATE the event manager will be able to set a ‘Contact in case of no access’, so users with no access will know who to contact in order to request access.

Also when private you can also add an Access Key which means anyone with this key can access the lecture without logging in.


If the lecture is PUBLIC and has some element that is RESTRICTED, there will show a message ‘Some parts of it are, however, protected. Which ones?’. If you click in ‘Which ones?’ it will show a popup with the children protected. The same works when the lecture access is RESTRICTED and has PUBLIC elements.


Domain Control This is available when the lecture is public. You can specify which domain can access the lecture. For instance, choosing CERN as a domain means only users accessing from a computer in the CERN domain will be able to access.

4.3.8. Tools Management

The lecture Tools allow you to carry out certain actions on the whole of the lecture. Alarm Control

You can set an alarm/reminder in the same way as it’s done for conferences; see Alarm Control. Cloning a Lecture

Clone the lecture if you would like to make another lecture exactly the same. You have the option to clone it once, at fixed intervals, or on certain dates.


For more explanation on the cloning process, see Clone event for conferences. Posters

As for meetings, you can create posters for your lecture. You can either create your own, or use a local template.

image163 Lock

It is possible to lock the lecture. If you lock the event, you won’t be able to change its details anymore. Only the creator of the lecture or an administrator of the system/category can unlock an event. You will be asked to confirm.

image164 Deleting a Lecture

The Delete option will delete the whole lecture. There is no undo tool so far, but you will be asked to confirm deletion beforehand.

image148 Material Package

Using the Material Package option you can create a package of all the materials that have been used in the lecture.

image150 Create an Offline version of a Lecture

You can create an offline copy of a lecture in the same way it’s done for conferences; see Create an Offline version of a Conference.

4.4. Lecture Display Area

The Lecture Display is the view that users of the lecture will see. If the lecture is public they will not need to log in to view the lecture. It is also the area in which you can access the modification areas if you have access rights. There are various views in which the lecture can be displayed; the following sections show the different views and displays of the different parts of a lecture.

4.4.1. Lecture Style

This is the default view for lectures in Indico. If you have modification rights to any parts in the lecture, you will be able to access the Management Area by clicking the modification icon image155.

You can also do some management actions from the tab Manage on the right of the title.


4.4.2. IT Style

The IT style:


4.4.3. CDS Agenda Style

The CDS Agenda style:


4.4.4. Static Style

The Static style:


4.4.5. Simple XML Style

The Simple XML style:


4.4.6. Event Style

The Event style: